Enclosure (1) to COMDTINST 4600.14B
use their card directly for these expenses when possible in lieu of obtaining ATM cash.
Examples of TDY reimbursable expenses include: laundry/dry cleaning, parking, local
transportation system fares, taxi fares, tips, and official telephone calls.
4. GTCC use is not required for the purchase of common carrier transportation tickets (air,
rail, bus, or ship) if the ticket cost exceeds
||content||
,000. The CBA should be used for the
purchase of these tickets. This applies to both TDY and PCS travel. Since tickets are
almost always the first charge on the GTCC for any trip (in some cases the charge
appears prior to departure), the CO or supervisor may exempt card use for tickets costing
less than
||content||
,000 if the timing of the ticket charge against the member's GTCC is likely to
prevent the timely payment of the member's monthly card bill. In considering a request
to waive card use for ticket expense, the CO or supervisor should consider the length of
the travel, the usual time for travel claim reimbursement and when the ticket will be
charged to the member's GTCC. This authority should not be abused. Any time the
CBA is used in lieu of the GTCC for the purchase of transportation tickets, the
individual's orders must include a statement that the CBA was used for the purchase of a
transportation ticket. The cost of a transportation ticket and any service fee charged to
the CBA may not be included as a reimbursable expense on the travel voucher, doing so
would constitute the submission of a fraudulent travel voucher. The following are points
to remember:
a. Tickets are charged to the card account when purchased. Electronic tickets (e-
tickets), which the use of is strongly encouraged, should be purchased no earlier than
two business days prior to travel.
b. If transportation tickets must be purchased far in advance of departure, as may be the
case with non-City-Pair or restricted fares, cardholders should use the CBA. There
must be a statement on the travel orders to reflect this.
E. Prohibited GTCC Usage.
1. Payment of lodging expenses in the vicinity of the permanent duty station (PDS), except
when the lodging is in conjunction with TLA or TLE.
2. Use at eating establishments in the vicinity of the PDS, except when the meals are in
conjunction with TLA or TLE.
3. Any other use in the vicinity of the PDS not directly associated with official travel or in
conjunction with TLA or TLE.
4. While on official travel any expense that is not reimbursable as an official travel expense
in accordance with the JFTR/FTR.
5. Withdrawal of cash from an automated teller machine (ATM) in excess of the amount
authorized for an advance for the travel concerned, when not in receipt of official travel
orders or for expenses not directly associated with official travel.
5
Previous Page
