Encl (1) to COMDTINST 5230.53
"Post-Employment Conflicts of Interest Advice." It would be
permissible to open a single LAWS-d case on this subject to collect all
of the time spent giving this type of advice, regardless of the unit(s)
receiving the advice. Because a "Unit"'must be entered in the database,
however, the most appropriate entry for this case would be the district
itself. (NOTE: It will be possible to record a unit's OPFAC identifier
with each timekeeping entry in the next version of LAWS-db. Thus,
legal offices will be able to use "consolidated" timekeeping cases and
yet still have the capability to measure work load by unit.)
c.
On the other hand, it would NOT be acceptable to open a single case
for "Oral Advice to MSO X," because this advice likely would cross
program lines (e.g., Marine Inspection, Marine Licensing, Port Safety
and Security). Separate cases would have to be opened for each
program supported at the unit,
8.
Case Priority. This entry is for local use, and the default is "Routine." Other
choices include Urgent, High, and Low. This feature allows prioritization of
cases and permits sorting by priority.
C.
Timekeeping. Timekeeping or "time tracking" is mandatory, and all attorneys,
paralegals and clerical personnel in the Legal Program are expected to track their
time in the LAWS-db. Regarding the method of timekeeping, the Program has set
only three requirements:
1.
Keep time honestly and try to record all time spent supporting clients (as noted
in footnote 1, above, users need not track "overhead" time). This does not
mean that time must be kept perfectly, it simply means that users should
attempt to enter all time spent on each matter and that time "padding" is
prohibited. Since time can only be entered in tenths of an hour, with a
minimum entry of 0.1 hr (6 minutes), estimation is expected. Bottom line: All
the Program expects is that each user do his or-her best to record their time
with reasonable accuracy. The Program is not going to track whether anyone
logs a forty-hour workweek!
2.
Each time keeping entry must indicate whether the user was engaging in an
Attorney, Paralegal or Support mode for the particular period of time.
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