Encl (1) to COMDTINST 5230.53
B.
Daily Operations, Maintenance and Security. The local LAWS-db administrator
will perform the routine support and security functions necessary for daily use of the
application. Generally, those functions are located on the "System Maintenance"
menu and are thoroughly described in the LAWS-db Administrator's Manual. In
addition, specific instructions and recommendations are provided below.
1.
To prevent accidental or unauthorized intentional changes to the LAWS-db
configuration, only the LAWS-db administrator and alternate, if any, shall
have access to the "System Maintenance" menu. Specific instructions on the
use of menu locks are contained in the LAWS-db Administrator's Manual.
2.
A LAWS-db login password shall be assigned to all users, including "SYS".
Users shall reset their passwords every six months at a minimum.
3.
The "Create Keyword" batch routine should be run at least once a week, but
preferably once a day, so the keyword search feature will work reliably. Since
it takes some time for the routine to run, the best times to run it are upon
arrival in the morning or upon departing for lunch.
4.
In order to minimize the risk of losing important data, the LAWS-db directory
must be backed up daily. Generally, this function is performed by the local
IRM support staff. IMPORTANT: On the Standard Workstation, any files
that are in use during the backup process are skipped. Thus, it is extremely
important that 11 users log out of LAWS-db before the backups are started.
Additionally, the Standard Workstation Security Handbook, COMDTINST
M5500.17, provides specific requirements for the handling and storage of
backup materials. Thus, the LAWS-db administrator shall coordinate this with
the users and the local Standard Workstation operator.
5.
As noted earlier, some of the LAWS-db data elements are intended to serve the
dual purposes of local case tracking and Legal Program analysis. The
collection of such information in LAWS-db, must be consistent throughout the
Legal Program. Thus, upon receipt of this Instruction, no changes shall be
made to the configuration of LAWS-db Categories, Types, or menu options
without prior approval of G-LPD.
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