Enclosure (4) to COMDTINST 4600.14B
5. A CBA account will be cancelled when the account balance reaches 101 calendar days
past due.
F. Responsibilities.
1. Headquarters: Commandant (CG-102) is the program manager for the CBA program.
As program manager Commandant (CG-102):
a. Works directly with the CBA issuing bank and the Department of Homeland Security
in instituting and administering the Coast Guard CBA program.
b. Maintains the designated field level CBA coordinator roster.
c. Provides support and direction to field level CBA coordinators.
d. Monitors summary service-wide CBA usage.
2. Command.
a. The commanding officer is responsible for designating and revoking, in writing,
primary and alternate CBA coordinators. Each unit with a CBA account must have a
minimum of a primary coordinator and at least one alternate coordinator; there are no
exceptions to this policy. Copies of the designation and revocation correspondence
shall be maintained by the Command and be made available for review upon request
by Commandant (CG-102). This correspondence must be completed prior to
submission of the required CBA bank's coordinator designation form.
b. The commanding officer shall ensure all coordinators complete the online coordinator
training prior to designation. Online coordinator training can be found on the PSC
website; see section C 2 for information on accessing the PSC website. The online
training is geared towards the GTCC coordinator; however, the concepts of managing
a Government credit card are the same. The training must be retaken every three
years.
c. The commanding officer shall ensure there is an internal control structure that will
provide reasonable assurance that Coast Guard and unit policies/procedures and
related objectives will be achieved. The internal control structure shall include the
overall control environment and control procedures and should address, but not be
limited to, security of the CBA account number, use of the CBA and the monthly
reconciliation process.
d. The commanding officer shall perform a periodic review of the CBA operation to
ensure the CBA coordinator is adhering to the policies and procedures of this
Instruction.
3. CBA Coordinator.
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