Enclosure (4) to COMDTINST 4600.14B
(3) On the next screen select "Inquiry" and then from the drop down menu select
"Statement".
(4) On the next screen enter the unit's 16-digit Citibank travelers check CBA account
number.
(5) On the next screen there is a list of statements, one titled interim and the others
titled new. The interim statement is for the current billing cycle and ones titled
new are completed cycle statements. The billing cycle is the 13th of one month to
the 12th of the next month. Select the number on the right side and a statement
will appear. The statements will indicate "post date", "tran date", "merchant",
and "amount".
(6) Selecting the "+" sign that is to the left of the "post date" provides additional
transaction information.
i. Monitor charges against the CBA that are subsequently cancelled. When a charge
against the CBA is subsequently cancelled it is the responsibility of the CBA
coordinator to ensure the Coast Guard is reimbursed for those charges. A log must be
maintained by the CBA coordinator that tracks all cancelled charges. As a minimum
the log must include the following:
(1) Name of the traveler.
(2) The date of the statement on which the initial charge appeared and the amount of
the charge.
(3) The date of the statement on which the credit appeared and the amount of the
credit.
j. When the coordinator is notified by the Command of orders that have been cancelled
where the transportation was charged to the CBA account, the coordinator shall
immediately notify the TMC. The TMC has the responsibility to take the required
action to ensure the CBA account is properly credited. Since the credit must come
from the specific common carrier vendor, the credit may not appear on a statement
for several months. If the cancellation takes place within the same CBA account
billing cycle, a credit and debit transaction may appear on the same statement. When
this occurs the coordinator must ensure the credit and debit are applied to the correct
set of travel orders. Even though this occurred within the same billing cycle, there
must be an entry included in the cancelled charges log.
k. Monthly reconciliation of the CBA account statement.
(1) The coordinator has the responsibility to accurately and in a timely manner
reconcile the monthly CBA billing statement. It is extremely important and
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