COMDTINST 1750.4D
telephone log shall be maintained of official calls made including purpose, date and time.
The call log shall be made readily available for review and verification upon the request of
the unit CO/OINC.
(2) Purchasing a telephone calling card for the Ombudsman's use during official duties is
authorized. Telephone calling cards must be temporary in nature. Government FTS calling
cards are not authorized for Ombudsman use. Calls shall be documented in the telephone log
that includes the purpose, date and time. This log shall be made readily available for review
and verification upon the request of the unit CO/OINC.
(3) Commands may reimburse toll calls on presentation of a home telephone company invoice.
Ombudsmen shall keep a telephone log of all toll calls, including purpose, time, and date of
such calls. A copy of this log shall be submitted in conjunction with the telephone company
invoice for reimbursement. The original telephone log shall be made readily available for
review and verification upon the request of the unit CO/OINC and/or their designee.
(4) When unit members are disbursed over a wide geographic area, causing numerous toll calls,
the unit may obtain and fund a toll-free (800, 888, or other) number so families can contact
the Ombudsman.
(5) The issuance of communication equipment, telephone service, or other electronic equipment
in the home of an Ombudsman is at the discretion of the CO/OINC and should be discussed
with a MLC/District legal officer before installation.
(6) Cell phones for Ombudsman duties may be loaned and must be documented by using a DD
1149 form. The loan must also be officially recorded on the unit's Oracle Fixed Asset
Module property records as loaned property. Supplies such as briefcase(s), day timers and
other materials may be issued for use by the Ombudsmen but must be documented by the
unit property officer using a DD1149. All Coast Guard loaned materials shall be returned
after the Ombudsman's tour of duty to the unit property officer for reuse or final disposition
action.
e. Newsletter Expenses. The unit will assume all costs for the production and delivery of an
Ombudsman newsletter, if such a newsletter is produced. The Ombudsman must have the
newspaper approved by the CO/OINC prior to distribution. If the newspaper is produced solely
within the unit, the unit is responsible for providing technical/administrative support, paper,
printer access, and delivery costs (stamps/bulk mail, etc.).
f. Invitational Orders. Invitational travel orders are authorized in accordance with reference (e) for
conducting Ombudsmen duties and training for officially appointed Ombudsmen. Invitational
travel must be authorized in advance for duties or training related to the program. Commands
are not authorized to issue invitational travel orders in regards to the Ombudsman program for
persons not officially appointed. Other volunteers providing gratuitous services to the
Ombudsman program are not authorized reimbursement of expenses under this program.
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