COMDTINST 1750.4D
e. Credit will be given for each hour of referral research, internet research, resource file
maintenance, and development of web or newsletter to enhance program and participation.
17. PROGRAM SUPPORT.
a. Funding. Every unit with an appointed Ombudsman shall establish a funding line item to
support their Ombudsman program. Reference (a) authorizes use of appropriated or non-
appropriated funds for this purpose. This includes reimbursement of expenses incurred during
performance of Ombudsman duties, when appropriate and approved in advance by the
CO/OINC. It is important for the CO/OINC and their Ombudsman to discuss the budget
annually and determine what support can be provided and what expenses will be reimbursed.
The unit Ombudsman, based on the authorized budget, must document their expenses and submit
a Standard Form 1164, Claim for Reimbursement for Expenditures on Official Business, to the
appropriate unit representative for reimbursement (see enclosure (7)).
b. Reimbursable Items. Ombudsman must be acting in an official capacity as directed by the
CO/OINC to receive reimbursement for the following items:
(1) Child care: Reimbursement may not exceed the local rate of the Coast Guard Child
Development Center (CDC). If there is no local CDC, contact the servicing ISC Work-Life
Family Resource Specialist (FRS) to obtain information on the local rate. Child care
reimbursement for children under the age of thirteen shall be reported to the CO/OINC
monthly and recorded in the unit administrative file. Total reimbursement of child care costs
shall be reported to the servicing ISC Work-Life Ombudsman Program Coordinator.
(2) Mileage, parking, and tolls: Reimbursement shall be paid at the current government
privately owned vehicle rate. Mileage, parking and tolls must be documented by the
Ombudsman and receipts are required.
(3) Travel Expenses: Reimbursement for expenses incurred during participation in training,
conferences, and other approved events are authorized. The travel must be approved in
advance and reimbursement must be in accordance with reference (h). Invitational travel
orders will be used for travel (see reference (e)).
c. Incidental Expenses. At the discretion of the CO/OINC, incidental expenses may be paid from
appropriated funds. Expenses can only be incurred and paid directly by the command; these are
not expenses reimbursable to the Ombudsman. The CO/OINC can use non-appropriated funds
for individual Ombudsman appreciation dinners (if the Ombudsman is not on invitational travel
orders), plaques and awards, or refreshments provided for meetings or training, etc. The non-
appropriated fund limitation is per Ombudsman per year, not to exceed a total of 0.00
annually for appropriated or non-appropriated funds per command. Disbursement of cash
awards is not authorized for this program.
d. Communications. Options include:
(1) Authorizing government telephone use in the unit office, which is preferable if travel from
the Ombudsman's residence to a government phone is within a reasonable distance. A
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