Appointment letter

Enclosure (1) to COMDINST 1750.4D

command Ombudsman or in Ombudsman program management positions.

Appointment letter. Commanding officers shall provide an appointment letter in the

selection of a command Ombudsman. It is recommended the first letter is for an initial

appointment to give the commanding officer and the potential Ombudsman the

opportunity to decide if they would like to continue with the program. The

commanding officer has the authority to terminate services of the ombudsman program

at any time it's determined by the commanding officers the services are no longer

needed for the command. Commanding officers who determine the need to terminate or

not establish an ombudsman program shall serve as the family programs

representatives. The appointment letter shall include the following information: the

ombudsman will be an official member of the command staff and have direct access to

the commanding officer or the executive officer in the performance of their duties; the

name of the ombudsman program supervisor at the servicing ISC Work-Life Staff; the

requirement of the ombudsman to attend training; information obtained by the

ombudsman shall not be disclosed other than to those command personnel who have a

need to know in the performance of their official duties; family violence must be

reported in writing to the Family Advocacy Program Specialist at the Work-Life Staff

serving this geographic area and follow guidance in COMMANDANT

INSTRUCTION 1750.7, Family Advocacy Program; the name and contact number for

the Family Advocacy Program Specialist; a statement that ombudsman services are

considered free and donated; however, they will be entitled to reimbursement for child

care, telephone toll calls and local travel in the performance of your duties, if approved

in advance by the commanding officer; the ombudsman is protected under Federal Law

for liability and work related injury when serving as a ombudsman and performing

duties as define in the policy provided in COMMANDANT INSTRUCTION 1750.4C,

Ombudsman; a statement that authorized administrative support from this command for

the program; time frame the beginning and ending date, it's recommended to provide

an initial appointment or probationary period with the option of both parties to renew or

not; and the process to discuss a permanent appointment unless terminated sooner by

the ombudsman terminating services or by the command terminating services; a

statement of thanks for volunteering for the program; and contact information for the

commanding officer. The appointment letter shall have a signature block for the

commanding officer, along with the commanding officer's signature and date.

Commanding officers shall forward a copy of the appointment letter to the Ombudsman

program supervisor, place a copy in the administrative file, and give the original of the

letter to the ombudsman. After the appointment letter has been completed schedule an

appointment with the potential ombudsman to issues the appointment letter and to

complete the initial command briefing.

6. Initial command briefing. To ensure standardization and equity throughout the

program a command briefing shall be given to each command ombudsman appointed.

A facilitated discussion given by the commanding officer focused on educating the

ombudsman about the command, their assigned duties, procedures to document their

service hours, policies and procedures for obtaining reimbursement of incidental

expenses and other relevant matters. This briefing does not duplicate ombudsman

basic training but serve in a capacity to present an overview of the local command and

provide the views of the commanding officer on the program. The intent of the briefing