COMDTINST 1750.4D
(1) Solicit volunteers for Ombudsman positions from among unit spouses of active duty
members, Coast Guard Reservists and their spouses, and Coast Guard Auxiliarists;
(2) Request candidates submit an application form and references and initiate a Family
Advocacy check by submitting the applicant's name and Social Security Number to the
servicing ISC Work-Life Family Advocacy Specialist (see enclosure (1));
(3) Interview the unit Ombudsman candidates;
(4) Appoint each unit Ombudsman with a designation letter outlining responsibilities,
appointment duration, administrative and financial support, and establish a regular command
meeting schedule (if the Ombudsman is to serve more than one unit, each CO or OINC shall
sign the appointment letter);
(5) Assure that the Ombudsman completes DD Form 2793, Volunteer Agreement for
Appropriated Fund Activities (see enclosure (3)). A copy of the signed DD Form 2793 shall
be given to the unit Ombudsman and the original shall be maintained in the unit
administrative file; and
(6) Introduce the Ombudsman to the unit members and their families at a unit function or via
newsletter or correspondence. The CO/OINC may take this opportunity to present the unit
Ombudsman with a nametag.
11. TRAINING. The Ombudsman shall attend initial unit briefings before the performance of their
duties and attend basic Ombudsman training within 12 months of the date of their appointment letter
to obtain updates and guidance on the compliance of this Instruction. The Ombudsman shall receive
one-on-one training in person or over the phone, with the ISC Work-Life Ombudsman Program
Coordinator or an experienced Ombudsman, within three weeks of their appointment. The
Ombudsman may also take advantage of other training as appropriate, in either general Ombudsman
skills or specific areas. Ombudsmen not attending annual training within 18 months of their previous
training shall be removed from the program until completion of all required training.
12. APPRECIATION. Ombudsmen should be recognized at a unit luncheon, reception, all-hands
meetings, annual Ombudsman training or other appropriate gatherings. This appreciation may be
expressed in a letter of recognition, a certificate of performance, special mention in a unit newsletter
or other appropriate acknowledgement of the services provided to unit families. The last Friday in
March is traditionally designated as Coast Guard Ombudsman Appreciation Day, to publicly
recognize the dedicated service of these volunteers, but units may set aside any day they find
appropriate.
13. OMBUDSMAN RESIGNATION. When an Ombudsman expresses their intention to cease
performing in this voluntary service, it shall be documented on DD Form 2793. A copy of DD Form
2793 shall be provided to the Ombudsman and a copy shall be forwarded to the servicing ISC Work-
Life Ombudsman Program Coordinator.
14. NONDISCRIMINATION POLICY. In accepting Ombudsman volunteer services, COs/OINCs shall
not discriminate based on race, creed, religion, age, sex, color, national origin, sexual orientation,
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