Enclosure (3) to COMDTINST 4600.14B
h. When travelers checks entrusted to the agent are found to be missing, the
commanding officer shall immediately notify Commandant (CG-102) and then follow
the physical loss or deficiency procedures contained in the Certifying and Disbursing
Manual, COMDTINST M7210.1 (series).
8. Temporary Scheduled Absence of a Travelers Check Agent. During a temporary absence
of the primary travelers check agent (e.g., authorized leave, TAD), all or part of the
primary agent's travelers checks may be turned over to a designated alternate agent. This
transfer should be made only if the command feels it is necessary to carry out the unit
missions. The alternate should sign for receipt of the checks and will operate the
program in the same fashion as the primary agent with responsibility for completing all
daily and weekly reporting requirements.
9. Issuing Travelers Checks to Travelers Check Agent. When the travelers check agent is
authorized travelers checks for his/her official use, the agent shall issue the travelers
checks to himself/herself and have the agent's supervisor counter sign all supporting
disbursement documents.
10. Loss of Travelers Check Inventory. The command must immediately notify
Commandant (CG-102) and then follow the physical loss or deficiency procedures
contained in the Certifying and Disbursing Manual, COMDTINST M7210.1 (series).
11. Loss of Disbursed Travelers Checks. Under no circumstance will a travelers check
agent replace lost travelers checks that have been disbursed to a traveler.
12. Unused Disbursed Travelers Checks. Under no circumstance will a travelers check
agent place back into their travelers check inventory, travelers checks that were
previously disbursed.
D. Travelers Check Agent Responsibilities.
1. Travelers check agents are held to a high standard of care with respect to the total value
of travelers checks entrusted to them. A traveler's check agent is personally liable for the
total value of travelers checks entrusted to them. If a physical loss occurs, the travelers
check agent is held personally liable for the amount of the loss until found faultless. A
physical loss includes instances where issued travelers checks have been negotiated and
the issuance has not been accurately and completely reported. Negligence is presumed,
with the burden of proving otherwise falling on the travelers check agent. The
Comptroller General has consistently held that where regulations govern the activities of
an accountable officer, the exercise of reasonable care entails following these regulations,
and that failure to follow the regulations constitutes negligence. If negligence is found in
a physical loss, relief from liability will not be granted. The travelers check agent is
responsible for ordering, receipting for, disbursing, timely reporting of sales activities,
and safeguarding travelers checks as prescribed by this Instruction.
7
Previous Page
