Enclosure (3) to COMDTINST 4600.14B
immediate receipt acknowledgement and the copy with the original traveler's
signature is required for travelers check disbursement records. If at any time a
traveler is unwilling to comply with these requirements, the travelers checks will not
be forwarded to the traveler.
e. Travelers checks issued under this section must be entered into the Point of Sale
terminal prior to the travelers checks being forwarded.
C. Command Responsibilities.
1. The commanding officer is responsible for designating and revoking, in writing, primary
and alternate travelers check agents. Travelers check agent designations are mandatory
and are separate from imprest fund cashier designations. Each travelers check operation
must have a minimum of a primary agent and at least one alternate agent; there are no
exceptions to this policy.
a. A designation must be in the form of a memorandum to the individual being
designated with a copy to Commandant (CG-102). The designation memorandum as
a minimum must address the designees personal liability with respect to the travelers
checks entrusted to them and a statement to the effect that the policies and procedures
of the Government Travel Charge Card (GTCC) Program , Commandant Instruction
4600.14B, enclosure (3), must be complied with at all times. Any officer
(commissioned or warrant), E-5's and above (financial or administrative background
is preferred) and civilian GS-6 or above may be designated as a travelers check agent.
However, commands should make every effort to designate agents at the highest-
grade level possible.
b. A revocation must be in the form of a memorandum to the individual whose
designation is being revoked with a copy to Commandant (CG-102). The revocation
memorandum must include a statement that a formal audit has been completed and
the authorized travelers checks holdings have been fully accounted for. Upon receipt
of the memorandum, Commandant (CG-102) will prepare and submit the required
documentation to the travel card bank.
2. The commanding officer is responsible for ensuring the travelers check agent is provided
the proper safekeeping facility/container for the amount of travelers' checks being held.
Primary and alternate travelers check agents are prohibited from having simultaneous
access to the same safekeeping container. Travelers checks have the same safekeeping
requirements as cash. Refer to the Physical Security and Force Protection Program,
COMDTINST M5530.1 (series).
3. The commanding officer is responsible for ensuring there is an internal control structure
that will provide reasonable assurance that Coast Guard and unit policies/procedures and
related objectives will be achieved. The internal control structure shall include the
overall control environment and control procedures and should address, but not be
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