Enclosure (3) to COMDTINST 4600.14B
g. Verify that the travelers check agent, primary and alternate, do not function as travel
advance approving officials.
h. Verify that the Travelers check agent has a list of unit personnel authorized to
approve travel advances.
i. Review the safekeeping container to ensure compliance with required safekeeping
requirements. See the Physical Security and Force Protection Program,
COMDTINST M5530.1 (series).
j. Reconcile travelers checks on hand with the check register and inventory document.
Do not open individual packets to count unless they appear to have been tampered
with. Compare the check count to the American Express inventory report.
Discrepancies must be noted and resolved.
k. Ensure that all check sales and issuances were authorized by a proper set of orders
and advance document.
l. Verify that the agent balances out checks on hand to the ledger at the close of every
day sales were made.
m. Ensure that, if an alternate Travelers check agent(s) also has a group of checks, that
each Travelers check agent has access ONLY to his/her checks. Checks distributed
to alternates for issuance should be signed for by that alternate Travelers check agent.
The primary Travelers check agent retains full responsibility for all required reporting
activities.
n. Verify that the primary and alternate travelers check agents do not have simultaneous
access to the safekeeping container.
o. Review the travelers check agent's records and reports to ensure compliance with the
procedures outlined in this Instruction and unit internal control procedures. This
includes complying with all daily and weekly reporting requirements.
p. Prepare and provide, in writing, the results to the Commanding Officer with a copy to
the Travelers check agent.
6. The commanding officer has the authority to authorize permanent and/or temporary
increases to the unit's travelers check holding. Increases must be documented in the
form of a memorandum from the Command to the travelers check agent with a copy to
Commandant (CG-102). The memorandum must specifically indicate the amount of the
increase, the new authorized ceiling amount and whether the increase is permanent or
temporary. If the increase is temporary, the memorandum must also include the inclusive
dates of the authorized increase. Prior to authorizing any increase in holdings the
commanding officer must ensure:
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