Enclosure (3) to COMDTINST 4600.14B
safekeeping facility, distribution of travelers checks, mandatory daily reporting and close
out procedures and quarterly audits.
4. Mandatory Audits of Travelers Check Operations. Audit reports must be in written
format and signed by all members of the audit team. Written audit reports will be
maintained by the command and be made available for review by Commandant (CG-102)
and/or Coast Guard Compliance Inspection Teams. If the travelers check agent is also an
imprest fund cashier, the audit must be conducted concurrently with the audit of the
imprest fund and be recorded as part of the imprest fund audit report.
a. Quarterly audits must be unannounced and performed on an irregular schedule from
one quarter to the next.
b. Relief audits must be performed prior to the relief of any primary or alternate
travelers check agent. A traveler's check agent may not be relieved of their travelers
check designation if the audit reveals any discrepancies in the authorized amount of
travelers check holdings.
c. An audit must be immediately conducted whenever a loss of travelers check holdings
is identified. The purpose of the audit is to identify how and when the loss occurred
and to record the extent of the loss.
5. Audit Process. As a minimum, the following audit processes must be completed:
a. The Command must appoint in writing three individuals, independent of the travelers
check program, to conduct audits. The appointment document must be presented to
the primary and/or alternate travelers check agent immediately following the
announcement of the audit.
b. Conduct the audit in the presence of the primary or alternate travelers check agent.
c. Auditors must have the travelers check agent produce a copy of the travelers check
inventory. The inventory must be produced from the American Express, ExpressPass
program. If the travelers check agent is unable to produce a copy of the inventory,
the auditors shall contact Commandant (CG-102) to obtain a copy.
d. Verify all, primary and alternate, travelers check agent designations. The
designations will either be contained in written form from Commandant if it is the
initial program designation or a memo to file from the command for all subsequent
designations.
e. Verify the authorized holdings which will either be contained in written form from
Commandant or the Commanding Officer.
f. Verify that the average holdings are not excessive for the actual monthly usage.
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