ENCL. (2) TO COMDTINST 7220.39
(7)
Originals of AMMIS reports identifying members under flight
orders assigned to the unit who met and/or failed to meet
the flight time requirements for HDIP or monthly ACIP
purposes.
(8)
Originals of completed CG-5576's used to determine the
entitlement to HDIP or monthly ACIP for members assigned
to that unit.
(9)
Copies of certified PHS-2814's for flight surgeons assigned
to that unit.
(10) Copies of unit Aviation Incentive Pay Audit Team reports.
b.
The above records shall be secured in a locked file cabinet or
other suitable locked container when personnel authorized access
to the records are absent from the storage space. Only personnel
authorized by the unit commanding officer may access these records.
8.
Auditing flight pay records. Audits are an important facet of
control which protect members under flight orders from incorrect
payments of HDIP or monthly ACIP. Problems, errors, and
misunderstandings of requirements can be detected in their early
stages by regular audits before they lead to significant pay problems.
a.
Commands issuing flight orders are required to conduct quarterly
audits of aviation incentive pay records. These quarterly audits
do not have to be surprise audits, but their scheduling should
only be made as far in advance as necessary to ensure the
availability of the required members. After each quarter, the
commanding officer will establish a unit Aviation Incentive Pay
Audit Team consisting of at least two members in pay grade E-7
or above. The unit Aviation Incentive Pay Administrator may
not be a member of the Aviation Incentive Pay Audit Team.
Members may serve on the unit's Aviation Incentive Pay Audit Team
more than once, but commands should attempt to distribute this
assignment among all eligible members. The designation of the
unit's Aviation Incentive Pay Audit Team will be in writing.
b.
The unit Aviation Incentive Pay Audit Team will conduct the
audit as follows:
(1)
Review all HDIP and monthly ACIP records maintained by the
unit Aviation Incentive Pay Administrator for compliance
with this Instruction.
(2)
Review all flight orders, crew member and noncrew member
designations, notifications of termination of flight orders,
suspensions of flying status, disqualifications for aviation
service, changes in aviation incentive pay status, and
PERSRU notifications of required pay actions issued during
the previous three months for correctness and compliance
with this Instruction.
(3)
Conduct a general review of Aircraft Flight Records (from
CG-4377), also known as "blue sheets", and other individual
flight time record preparation and handling to ensure the
data recorded therein are readable, correct, complete, and
properly safeguarded.
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