ENCL. (2) TO COMDTINST 7220.39
(4)
Select random samples of aviation incentive pay records for
detailed audit. Suggested methods of ensuring random
selection include using random number generating computer
programs to select samples by the last one to four digits
of member SSN's or a blind draw of single digit numbers to
select samples by the last digit of member SSN's. If the
unit manually determines HDIP and monthly ACIP entitlements
using the CG-5576's, both of the random samples of aviation
incentive pay records described below will be selected and
audited. If the unit uses AMMIS to determine HDIP and
monthly ACIP entitlements, only the sample described in
subparagraph 8.b(4)(b) below will be selected and audited:
(a)
The first sample will number not less than 25% of the
unit members under flight orders. The purpose of this
audit is to ensure accurate HDIP and monthly ACIP
entitlement determinations are being made. A complete
audit of HDIP and monthly ACIP determinations for the
previous three months will be conducted on this sample.
For members in a CFP status, the unit Aviation
Incentive Pay Audit Team will verify excess flight
hours from previous months "banked" into the audited
months. For members in "grace" periods that have not
ended by the month in which the audit occurs, the unit
Aviation Incentive Pay Audit Team will review the
determination that the "grace" period is still in
effect. The unit Aviation Incentive Pay Audit Team
member auditing each CG-5576 will print the member's
name and rank/rate and the date and sign the form in
the designated blocks.
(b)
If the unit manually determines HDIP/monthly ACIP
entitlements using the CG-5576, the second sample will
number no fewer than 10 members under flight orders, at
least seven of whom must be in a CFP status and at least
three of whom must be in a MFP status. If the unit uses
AMMIS to determine HDIP/monthly ACIP entitlements, the second
sample will number the greater of 10 or 10% of the members
in a CFP status, as well as at least three members in a MFP
status. The purpose of this audit is to ensure accurate
entry of earned individual flight time into the HDIP/monthly
ACIP entitlement determination system (either AMMIS or the
CG-5576). A complete audit of flight hours earned by these
members and entered into the HDIP/monthly ACIP entitlement
determination system for the previous three months will be
conducted on this sample. This will include a review of
all Coast Guard "blue sheets" and available records of
individual flight time in non Coast Guard aircraft to
validate individual flight time earned for each member in
the sample.
c.
The unit Aviation Incentive Pay Audit Team will submit a letter
report of its findings to the unit commanding officer, copy to
the unit Aviation Incentive Pay Administrator.
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