Sample Memorandum - Acceptance of Payment for Foreign Travel

Acceptance and Accounting for Special Projects and Gifts to the Coast
Page Navigation
10

d. Justification for attendance of employee at meeting: (State that the travel is: 1) related to

the employee's official duties; 2) it is beneficial to the Coast Guard; 3) it is for attendance at a

"meeting or similar function"; 4) it takes place away from the employee's duty station and that the

employee will be in a travel status.)

e. Justification for acceptance of travel expenses. There is no conflict of interest that would

prevent acceptance of payment. In reaching this conclusion, I have considered:

(Discuss: 1) the identity of the non-Federal source; 2) the purpose of the meeting or similar

function; 3) the identity of the expected participants; 4) the nature and sensitivity of any

matter pending at the agency that could affect the interests of the non-Federal source) (if

there are pending matters, describe them); 5) the significant of the employee's role in

any such matter (if the employee has a significant role, payment may not be accepted); and,

6) the monetary value and character of the travel benefits offered by the non-Federal

source.)

Therefore, the GSA Travel Rule and the Joint Federal Travel Regulations authorize

acceptance of the travel expenses.