Enclosure (2) to COMDTINST 5420.37A
Charter Requirements. Charters for advisory committees shall contain the
5.
following minimum information. Additional information, as appropriate, may be
included:
Official Designation. Advisory committees shall be designated as "committees"
and their subordinate units as "subcommittees." When a committee's name is
not specified by statute, the first word of the committee's name should readily
describe a key element of its function (e.g., Towing Safety Advisory
Committee rather than National Advisory Committee on Towing Safety);
Objectives and Scope of Activities. Describe the expected goals and parameters of
the committee's mission;
Duration. When determined by statute, the date should be stated and shall cite the
establishing statute. Otherwise, the duration may be described as
"continuing";
Official to Whom the Committee Reports. For Coast Guard committees, this will
usually be the Commandant of the Coast Guard through the committee's
Sponsor;
Sponsor and Office Providing Support. The Commandant, Assistant
Commandants, and area and district commanders are solely authorized to be
sponsors of advisory committees. Any planned use of contractual services
must be included in this section of the charter;
Duties. Describe the particular functions the committee is expected to perform;
Meetings. Provide the estimated number of meetings anticipated within a fiscal
year. This section should also include procedural information.
Membership. Provide the number of members, length of terms, and groups to be
represented;
Officers. Provide the method of choosing the chairperson, other officers, and
length of terms;
Subcommittees. The chairperson of advisory committees may establish
subcommittees with the Sponsor's approval. To the extent practical,
subcommittees should be composed of members of the parent committee. If
that is not feasible, at least some members, including the chairperson, must be
members of the parent committee. Subcommittees that are continuing should
be listed in the charter and updated when the charter is renewed. Coast Guard
subcommittees shall conform to FACA's requirement of advertised, open
meetings;
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