Enclosure (2) to COMDTINST 5420.37A
PROCEDURES FOR FACA COMMITTEES
1.
Establishment Policy. No Coast Guard advisory committees shall meet or take any action
until it has been formally established according to procedures set forth herein. An
advisory committee shall not be considered formally established until:
a.
A draft charter has been submitted to the Secretary through the Commandant for
approval;
The Secretary has approved the committee's establishment, except in cases where the
Department is directed by statute or executive order to establish a committee;
A notice of establishment has been published in the Federal Register, except where a
committee is directed to be established by statute or executive order; and,
The charter has been filed with appropriate congressional committees and the Library of
Congress.
2.
Establishment Procedures.
a.
In consultation with the Coast Guard Committee Management Officer (CG CMO), the
Sponsor shall request establishment of an advisory committee after determining that
such committee is essential to the conduct of Coast Guard business, is in the public
interest, is the most effective, expeditious, and economical means of accomplishing
the objective, and that the objective could not be accomplished by an entity existing
within the Coast Guard, by an existing committee, by hiring an employee or
consultant, or by awarding a study contract.
b.
The Sponsor shall draft the committee charter with assistance from the CG CMO and
the servicing legal office. The Sponsor shall then submit through appropriate
clearance channels the draft charter with an action memorandum from the
Commandant to the Secretary that provides justification for establishment and any
other information about the committee which the Sponsor or Commandant may wish
to convey to the Secretary. Proposed committee membership for appointment may
also accompany the charter; however, appointments may be forwarded separately after
the charter is approved.
NOTE: FACA requires that advisory committee membership be "fairly
balanced in terms of points of view represented and functions to be performed."
Membership on Coast Guard FACAs should, therefore, encompass as many
points of view of the industry affected, and others, by the committee's scope.
Balance on Coast Guard committees also encompasses other aspects such as race
and gender
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