Enclosure (2) to COMDTINST 5420.37A
Notice of Establishment. A notice of committee establishment, reestablishment, or
renewal is required to be published in the Federal Register except for a committee that is
specifically directed by statute or established by executive order.
Fifteen days following publication of the notice in the Federal Register,
the Department CMO shall forward the charter to the appropriate
congressional committees and the Library of Congress.
For committees directed by statute or established by executive order, the
filing letters may be sent as soon as the charter is approved by the
Secretary. No GSA/OMB consultation or Federal Register notice is
The effective date of the charter is the date the charter is filed with the
appropriate congressional committees and the Library of Congress. The
Department CMO will provide this date.
Renewal Procedures. FACA requires that charters must be renewed every 2 years
unless otherwise provided for by statute. Prior to recommending renewal of a
charter, the Sponsor must critically examine the need for the committee's continued
existence. When a committee has completed its mission, the Sponsor should
recommend the committee be terminated.
Draft charters for renewal must be received by the Department CMO at least
60 days prior to the charter's expiration date. Draft charters are due to the CG
CMO at least 90 days prior to the charter's expiration date.
The Sponsor shall review the charter for appropriate amendments and then
submit through appropriate clearance channels the charter with any proposed
revisions with an action memorandum from the Commandant to the Secretary
justifying the need to continue the committee and explaining any charter
After the Secretary approves the charter, the Department CMO shall forward
the charter to the appropriate congressional committees and the Library of
Congress. Notice of renewal shall be published in the Federal Register per
section 2. c. of these procedures.
Termination Procedures. An advisory committee should be terminated as soon as it
has completed its mission. If a committee is no longer serving the purpose for
which it was established, the Sponsor should make a recommendation for
termination to the Secretary through the Commandant.