COMDTINST 1754.7A
c.
Supervisors of FPA's shall:
(1)
Implement policy and program procedures as described herein;
(2)
Ensure special needs case files are secured; this shall include providing a private
locked office and file cabinet for the physical security of files;
(3)
Ensure only personnel with a need to know are provided access to case information
and files;
(4)
Supervise and provide administrative support to FPA's and DRC's; direct all
technical and policy questions to Commandant (G-PWL-2);
(5)
Use applicable Quality Assurance Visit reports provided by Commandant (G-PWL)
when rating the performance of the FPA and DRC;
(6)
Ensure members with special needs family members are identified and enrolled in
the Coast Guard Special Needs Program; and
(7)
Ensure all special needs cases are managed in accordance with the criteria delineated
in enclosure (2), Case Management/Review of Special Needs Cases.
d.
FPA's shall:
(1)
Provide coordination and direct case management of all special needs cases within
geographic areas of responsibility;
(2)
Obtain, review and analyze documentation on all special needs cases provided by
Headquarters and other FPA's, DRC's, districts, MLC commands, units or FAR's to
ensure appropriate services and support are being provided. Make case
recommendations whenever necessary;
(3)
Review and co-sign all special needs cases at least annually in which DRC's are
providing documentation unless the case is considered to be an "at risk" (of family
violence) special needs case or already a family violence case. If so, these cases
shall then be managed exclusively by the FPA. Sign off on all special needs cases to
be transferred or closed;
(4)
Maintain a list of all active duty members with special needs family members
updated quarterly, in conjunction with the DRC, within geographic areas of
responsibility and provide a list annually to Commandant (G-PWL-2);
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