COMDTINST 1754.7A
(15) Disclose case information within the following guidelines:
(a)
Disclose to personnel of the Coast Guard who have a need to know the
information within the record in the performance of their official duties;
(b)
Disclosure outside the Coast Guard within compliance with the routine uses of
records. published in the system of records notice. Specifically, this pertains
to:
(1) Federal, state and local government or private agency for coordination of
special needs programs, medical care, mental health treatment, and
monitoring and tracking special needs families;
(2) Individuals or organizations providing family support program care
under contract to the Federal government.
(c)
Individuals requesting access to special needs case records should write to:
Commandant (G-TPS), USCG, 2100 Second St., S.W., Washington, DC
20593-0001. Only Commandant can disclose case information or provide
copies of case files to private individuals.
e.
DRC's shall:
(1)
Provide assistance to FPA's with special needs cases and case documentation;
(2)
Provide special needs contact and follow-up, by telephone and/or face to face
contact, with each family enrolled in the Special Needs Program within areas of
responsibility at a minimum of once a year;
(3)
Document in the special needs record each contact and any activity pertaining to
those families ensuring each entry is signed and dated by the individual making the
entry;
(4)
Provide information to all Coast Guard personnel, within geographic areas of
responsibility, concerning relevant policy, procedures and required enrollment in the
Special Needs Program;
(5)
Identify and enroll all Coast Guard active duty members with special needs family
members within geographic areas of responsibility;
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