ENCL. (1) TO COMDTINST 16477.5 4.
c
Proceeds from the sale of materials will be remitted to the FINCEN's lockbox for credit to
the unit's OE/AFC account for payment of QRP operational expenses, used to support
pollution prevention, energy conservation, health and safety programs, or refunded to the
unit's Morale, Welfare, and Recreation, (MWR) account after QRP operating expenses are
paid IAW references (a) and (b).
d
All recyclable materials sold must be legitimate waste from the operations of the unit and its
tenants or materials properly surveyed and authorized for disposal.
5. PROCEDURES:
a
Recycling Manager/Coordinator shall:
(1) Accumulate recyclable materials.
(2) Complete the OF-15, Sale of government Property, to initiate a sale of the items
specified. Copies of surveys or other required disposal authorization must be filed with
the unit's copy of the OF-15.
(3) Assign personnel to the duties of Government Sales Clerk, and, if necessary, Accounts
Receivable Clerk. These duties are never to be assigned to the same person.
(4) Conduct an annual audit each May of the sale files to ensure sompliance with
documentation and competitive requirements of this instruction. The audit will include
a review of all sale files and a memo report to the Commanding Officer.
(5) If cash transactions have occured, arrange for a Commissioned Officer to audit the cash
receipts and accounts receivable records semiannually, in March and September, to
verify that all cash has been promptly collected, converted to money order, and
properly remitted to the FINCEN lockbox, IAW reference (b). A memo report shall be
issued to the Commanding Officer.
(6) Submit annual report summarizing quantity (in lbs.) of recyclable materials collected,
proceeds received, and cost savings realized to your District Recycling Coordinator
IAW reference (b). [See enclosure (7) of reference (b) for sample form.]
SAMPLE
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