ENCL. (1) TO COMDTINST 16477.5
SAMPLE
b
The individual assigned to conduct the sale shall:
(1) Establish and maintain a list of qualified recyclers and brokers. Update this list as new
companies enter the business and history is developed on buyer's service quality and
payment records. Units should coordinate with CEU/MLCs to ensure that the
HAZMAT recyclers meet federal/state qualifications.
(2) Obtain a minimum of 3 quotes (where possible) from independent buyers on sales of
materials. No buyer shall be awarded a sale if they have an outstanding balance in
accounts receivable.
(3) Create a file to document each sale. The file shall be composed of:
- Optional Form 15, Sale of Government Property, Standard Form 114C, and copies
of any announcements.
-
Standard Form 114C, Sale of Government Property- General Sales Terms and
Conditions.
-
Optional Form 16, Sale of Government Personal Property.
-
Surveys and documentation to support the status of the material.
c
The individual assigned to receipt for funds shall:
(1) Add the following information to the file: - Copy of the buyer's check and scale weight
certificates. - Dunning letters and logs of all phone conversations to make collections. -
Copy of the transmittal letter to FINCEN lockbox for the check/cash received. - Copy
of the FINCEN's Public Voucher refunding proceeds to the MWR account.
(2) Maintain files to manage the accounts receivable and ensure collection of sale
proceeds. The file shall be composed of: - A consolidated list of all sales for the year
clearly indicating those which are outstanding those which have been paid, and those
which have been receipted for by MWR.
SAMPLE
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