Enclosure (2) to COMDTINST 16451.1
(6) Point of contact at the unit and commercial phone number. This person will serve as
the long-term financial point of contact for any follow-up action.
Verifies in the billing: 1) the cost summary is correct; 2)expenditures claimed are relevant
and certified applicable to the mission; 3) costs are supported by records.
Resolves billing or cost discrepancies.
Cost reimbursement requests must be received within 90 days of completion of the
MA/ESF tasking, termination of operations, or when funding limitations are reached and
not increased by the Federal Coordinating Officer.
Record Maintenance Requirements. Case documentation shall be retained by the unit
providing assistance for a period of six years and three months after the submission date of the
Non-expendable property purchased pursuant to participation in the disaster response must
be carefully accounted for. Prior to final billing, such non-expendable materials,
equipment and/or supplies will be turned over to the FEMA Project Administrator for
disposition and for obtaining a signed receipt. The signed receipt will be submitted along
with the cost reimbursement request.
Lost or damaged items (both existing Coast Guard assets and items purchased pursuant to
the disaster response) will be listed showing the description of each item and a unit cost.
If property is lost or damaged, a report of survey or lost/damaged survey certificate must
be submitted with the cost reimbursement request.
If equipment is to be loaned to another Federal agency, FEMA form 61-9 will be executed
and appropriate serial numbers obtained.
All FEMA-owned communications equipment must be returned to FEMA for shipment to
the FEMA central storage area.