Enclosure (1) to COMDTINST 12630.1
TELECOMMUTING PROGRAM GUIDELINES
I.
GENERAL REQUIREMENTS:
A. ORIENTATION AND TECHNICAL ASSISTANCE. Managers, supervisors, and
employees must approach telecommuting very differently from traditional work
arrangements. Therefore, participating managers, supervisors, and employees must
receive a telecommuting orientation before they participate in a program to ensure they
fully understand the success of each telecommuting program depends largely on the
supervisor and employee establishing a joint commitment. Supervisors and bargaining
units must make their arrangements under any negotiated agreements. Suggested
orientation materials are available from the appropriate command staff advisor and
servicing telecommuting coordinators.
B. LABOR MANAGEMENT RELATIONS AND PARTNERSHIPS. Before initiating,
modifying, or terminating a telecommuting program in a collective bargaining unit, all
appropriate labor relations obligations must be fulfilled. Managers and supervisors must
contact the appropriate command staff advisor to discuss these requirements.
C. WRITTEN AGREEMENTS. Each person in a telecommuting arrangement and his or her
immediate supervisor must sign and maintain a written agreement. Enclosure (2) is the
standard written agreement to use.
D. WORK SCHEDULES. Employees must perform scheduled work either at the office or an
approved telecommuting work site. Each telecommuting arrangement must identify the
time for work in each setting to address face-to-face meetings, reference and equipment
access, isolation and communication difficulties, and proper time and attendance
certification. Supervisors and bargaining units must make their arrangements under any
negotiated agreements. The arrangement should specify a weekly minimum number of
days at the official duty station to ensure the employee is available in the office during the
week for face-to-face meetings, access to facilities, etc. Supervisors should periodically
review work schedules to meet employee and organizational requirements and must
coordinate absences from either office or telecommuting work site.
E. TIME AND ATTENDANCE. Monitoring and certifying employee work time are critical.
Supervisors must correctly report time and attendance to ensure employees are paid for
work performed and account for absences. To carry out this responsibility, supervisors
may visit the employee's work site (at a pre-
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