COMDTINST 12335.4A
(3) All announcements for vacancies must be open for a minimum of five workdays.
e. Applying.
(1) All application materials must be received in Commandant (G-WPC-1), or applied
for online by the closing date of the announcement.
(2) Employees who are absent for legitimate reasons, e.g., on detail, on leave, in training,
in the military service, or serving in public international organizations or on
Intergovernmental Personnel Act assignments, should notify their supervisor in
writing of those Coast Guard positions in which they are interested if announced
during their absence. They must leave a current application and performance
appraisal with their supervisor to submit in their absence to receive consideration.
Upon full deployment of the Coast Guard automated staffing and applicant intake
system, employees who have access to a computer will be able to apply from any
location on-line for vacancies, and receive immediate feedback on their eligibility
and application status.
(1) Determining Basic Eligibility. Candidates must meet Office of Personnel
Management approved minimum qualification standards including any modifications
and selective placement factors as well as legal and regulatory requirements.
Evaluation to determine whether candidates are minimally qualified will be
performed by Commandant (G-WPC-1).
(a) All candidates who meet the minimum qualifications must be further evaluated
against the KSAs considered important for the job (quality ranking factors) using
a documented crediting plan.
(b) Specific crediting plans should be prepared, or if one has already been
developed, reviewed by the selecting official and/or subject matter expert in
consultation with the CSA and/or HR Specialist. Performance appraisals and
incentive awards shall be considered in the evaluation process to the extent they
are relevant to the position.
(c) The CSA and/or HR Specialist and the selecting official shall jointly decide
whether an expert or a panel of subject matter or other appropriate experts shall
be used to evaluate the qualified candidates against the applicable crediting plan
or whether this evaluation shall be performed by the CSA and/or HR Specialist.
A panel is usually composed of at least three experts who are at the same grade
or graded higher than the vacancy. The selecting official may not serve as a
member of an evaluation panel but may select its members.
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