ENCLOSURE (1) COMDTINST 7300.8
6.
Mission Assignment (MA). A work order issued to a Federal agency by a FEMA Regional
Director, Associate Director for State and Local Programs and Support, FEMA Director, or a
designee thereof, directing the completion by that agency of a specified task and citing
funding, other managerial controls, and guidance. A MA usually applies to operations carried
out under a Presidential declaration of major disaster or emergency, but is also used for other
incidents for which FEMA requests assistance directly from the Coast Guard. The MA letter
becomes a memorandum of understanding, contract or obligating document between FEMA
and the agency and the basis for any future reimbursement for materials and services provided
to FEMA.
7.
Mission Assignment Cover Letter. The section of the written MA addressed to a Federal
agency pre-designated representative which establishes requirements or criteria to be followed,
other managerial controls, and guidance. It includes the date; disaster fund citation; disaster
identification (if assigned); language activating the receiving agency to receive and execute
tasks; and financial management standards on reimbursement, billing, advance of funds,
property accountability, and documentation requirements.
8.
Mission Assignment Project Administrator. Individual (normally a FEMA representative)
responsible for monitoring and evaluating the status of a tasking or a set of tasks to other
federal agencies; reviewing the accuracy of cost estimates against actual expenditures and the
need to obligate or de-obligate funds; reviewing reports on the status of funding; reporting on
the status of tasks as directed by the Regional Director; verifying that the goods and/or services
billed for reimbursement by other federal agencies represent eligible costs, that goods and/or
services were received or performed as requested, and billed at reasonable cost; and approving
payment of bills. Verifies that other federal agencies are providing assistance as required by
specific tasks; coordinates with other federal agencies regarding any interagency difficulties,
cost estimates for tasks, and the need for and availability of funds; and provides technical
assistance and oversight as needed. Monitors use and management of non-expendable
equipment, final closeout of tasks, and the appeal process for reimbursements.
9.
Schedule A Attachment. The Schedule A is an attachment to the MA cover letter showing
each tasking to an individual agency, what area the
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