ENCLOSURE (2) COMDTINST 7300.8
JAN 13 1995
NOV 30 1995
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1) An accounting of actual costs incurred to date under the cited limitation and any
amendment thereto,
2) An estimate of the revised total cost of the project and
3) Any specific information necessary to support this request.
FEMA officials may not approve reimbursement of costs incurred while performing work pursuant
to disaster assistance authorities independent of the Stafford Act. Additionally, expenses incurred
in performance of an activity not directed and approved by FEMA or otherwise beyond the
statement of work and funding limitation of an approved tasking will not be eligible for
reimbursement. Requests for reimbursement (SF 1080, SF 1081 and On-Line Payments and
Collection (OPAC) system) must be submitted to the FEMA Disaster Finance Center in Berryville,
VA (see page 3 for address) in accordance with Section 206.8 of the previously cited regulations
and contain sufficient detailed information on which to base an approval. The request for
reimbursement will be accompanied by documentation which specifically details personnel
services, travel, equipment, and all other expenses by object class, as specified in OMB Circular A-
11, and by any sub-object classification used in the agency's accounting system. All reimbursement
requests should cite the specific letter of activation, tasking number, and funding limitation under
which the tasking was performed.
Any single item for materials, equipment, or supplies costing
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,000.00 or more must be
specifically identified and referenced to a material requisition number, purchase order number,
canceled check, or voucher number. Prior to final billing, non-expendable materials, equipment,
and supplies purchased in accomplishment of this mission will be properly accounted for and either
turned over to FEMA, or retained by your office with an appropriate reduction indicated in the
request for reimbursement. This does not apply to computer and telecommunications equipment
which must be turned over to FEMA.
The final billing for this assignment should be received within 60 days of tasking unless extended
by prior agreement with FEMA. This bill should be clearly identified as a final bill to facilitate
closing of this tasking once final payment has been forwarded to your agency.
All financial records, supporting documents, statistical records, and other documents pertinent to
the assignment shall be retained and shall be accessible to duly authorized representatives of FEMA
and the U.S. Comptroller General in accordance with the General Services Administration Record
Retention Schedules.
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