Enclosure (1) to COMDTINST 5760.12
POLICY AND PROCEDURES
FOR
SPECIAL PROJECTS
This guidance outlines the submission, review, tracking, prioritization, approval, execution, and
reporting process of Special Projects using the Civil Engineering Data System (CEDS).
a.
Submission: CG Units will submit a Shore Station Maintenance Report (SSMR), formal letter,
or enter a direct CEDS project request for special projects to their servicing Civil Engineering
Units (CEU).
b.
Review: The CEU will review the project for technical scope, ensure improvements comply
with CG standards, validate the cost estimate, and review for potential follow-on costs. The
CEU will coordinate revisions with the requestor if necessary and will be responsible for
maintaining project documentation.
c.
Tracking: Projects will be assigned a project number and entered on the CEDS backlog by the
CEU. Special projects will be coded as fund type "CGF". Information will be maintained and
updated by the servicing CEU as projects are worked through the process.
d.
Prioritization: Districts and HQ Unit COs will review and prioritize special projects via the
servicing CEU at the Project Obligation Priority (POP) boards throughout the FY. In June the
MLCs will finalize the prioritization of all projects for their AOR and assign priority numbers
within CEDS. Commandant (G-SEC) will query CEDS and extract projects by Area on
September 30th of each FY. Both MLC prioritized lists will be forward to Commandant
(G-CV), via Commandant (G-S) and copy to Commandant (G-CCS), projects remaining on the
backlog more than 10 years will be purged from CEDS and returned to originating unit for
revalidation.
e.
Approval: Commandant (G-CV) shall notify Commandant (G-S) as to the projects selected for
funding. Commandant (G-SEC) will notify the MLC/CEU of the approved project for
coordination directly with the donor.
f.
Execution: Projects selected will be tasked to the appropriate CE field unit. Should funding be
provided via the CG Gift Account, the responsible CEU or designated Facility Engineer will
plan, design, and execute special projects and provide funds accountability. When applicable,
any follow-on operating expense (OE) support funding requirements will be requested via the
RP process. Should the donor choose to contract and build the special project directly, the CEU
or Facility Engineer (FE) will assist the donor in delivering a complete and usable facility.
g.
Reporting: Special Projects will be tracked using CEDS. Project progress reports will be
available from Commandant (G-SEC) upon request
h.
Funds Accountability: When funding is provided via the CG Gift account, CEUs will plan,
design, and execute special projects and provide funds accountability to the donor.
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