COMDTINST 5420.37A
(5) Direct Executive Directors on committee policies and procedures and review all committee
action documents before formal submission through clearance channels;
(6) Work with the Office of the Secretary to resolve questions on FACA or non-FACA
committee issues; and
(7) Provide initial and yearly ethics training to public members.
b. The committee Sponsor shall:
(1) Serve as the principal responsible official for the committee. In this capacity, designate in
writing an Executive Director (ED) for the committee. The ED or his or her designee shall
serve as the Designated Federal Officer (DFO) as required under FACA;
(2) Provide staff, secretarial, and other support services to the committees;
(3) Serve as the Final Reviewing Official of Confidential Financial Disclosure Reports filed by
public members and issue waivers of conflict of interest as appropriate for public members;
(4) Maintain committee records and files, including establishing documents, official
correspondence, membership information, agendas, minutes of meetings, invitations, studies,
analyses, compilations of data or working papers;
(5) Initiate committee action documents including any required reports; and
(6) Comply with the requirements of this Instruction and other applicable regulations and
instructions.
c. Area commanders (for area staff/units), district commanders, and assistant commandants or
equivalent at Headquarters shall:
(1) Approve all memberships and representation of Coast Guard personnel on non-Coast Guard-
sponsored committees;
(2) Ensure that the CG CMO is kept fully informed of all pertinent committee matters through
clearance or copies of correspondence, including all changes of membership. All committee
transactions that require Departmental approval must be reviewed and approved by the CG
CMO.
d. The Executive Director shall act as the Designated Federal Officer (DFO) and shall carry out the
provisions of sections 10(e) and (f) of FACA. As DFO, the Executive Director shall:
(1) Approve or call the meeting of the advisory committee or subcommittee;
(2) Approve the agenda;
(3) Attend the meetings;
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