Enclosure (6) to COMDINST 1750.4D
Mrs. Josephine Coast Guard
1111 Main St., N.W.
Anywhere, US 12345
Dear Mrs. Coast Guard:
I take great pleasure in appointing you as Ombudsman for Group/Station Anywhere, My Town, State.
The function of the Ombudsman is to serve as a link between the command and the unit's families, to
assist the command, and to refer individuals with problems to the proper resources. The Ombudsman will
also forward ideas from the families to the appropriate office. For those seeking guidance about particular
problems, the Ombudsman attempts to find the best resources possible to assist the individual or the
family.
All information provided to you as Ombudsman will remain confidential. However, you are required to
report to me any information involving military personnel dealing with child abuse, spouse abuse, and
drug and alcohol abuse. In addition, child and spouse abuse must be reported to the Family Program
Administrator at the Work-Life Staff serving this geographic area, and drug and alcohol abuse must be
reported to the Command Drug and Alcohol Representative.
As, Ombudsman, you will be an official member of my staff. You have direct access to me and/or my
Executive Officer in the performance of your duties.
The Family Program Administrator for this Command is Ms. Mary Smith. She may be reached at (201)
123-4567. The Ombudsman Coordinator at the ISC Work-Life Staff is Mr. John Brown who will provide
policy and guidance on the role and duties of the Ombudsman. In addition, we will request training for
you as it becomes available.
Your services are considered free and donated; however, you will be entitled to reimbursement for child
care, telephone toll calls and local travel in the performance of your duties as Ombudsman and for travel
completed under Invitational Travel Orders. You are also protected under Federal Law for liability and
work related injury when you are serving as a volunteer within the scope of your duties as define in the
policy provided in Ombudsman Program, COMDTINST 1750.4D.
You are authorized use of office space, office supplies and equipment, and metered mail to conduct
business directly related to your duties as Ombudsman.
The need to improve the quality of life in the Coast Guard has never been greater. I welcome you as the
Ombudsman for this command and look forward to working with you. Your initial appointment is for six
months (six months, or 1 year or other appropriate period of time selected by the command with the
option of both parties to renew or not). At the end of this initial appointment we will discuss an
appointment that will remain in effect unless terminated sooner by your resignation or by this command's
action.
I thank you for your willingness to devote your time and talent to serve in this position.
Sincerely,
L.S. GOOD
Captain, U.S. Coast
Guard Commanding Office
Copy: Ombudsman Coordinator
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