Enclosure (2) to COMDTINST 12570.3D
GUIDELINES FOR INVITATIONAL TRAVELERS
MODE OF TRANSPORTATION. All costs are limited to the cost of coach travel on
commercial transportation. Therefore, your mode of transportation should be evaluated
carefully. Travel arrangements should be made through the command's local Travel
Management Center (TMC) with tickets either forwarded to your home or office, or
arrangements made with the airline for you to pick up upon airport departure. Itineraries and
travel expenses should be as cost-efficient as possible.
LODGING AND INCIDENTAL EXPENSES. ITO's are subject to the same limitations on
reimbursement as regular civilian employee travel orders (e.g., prohibition on use of travel
agents, cash purchases for common carrier services exceeding 0, use of Government
lodging rates). Therefore, it is best that all lodging be arranged for you by the Coast Guard.
LOCAL TRAVEL. The use of a rental car, if necessary and authorized, shall be indicated in
your ITO's. One rental car should serve a group of travelers. Reservations should be made
through the command's local TMC.
TICKET INFORMATION. Travel regulations prohibit cash purchases for common carrier
services exceeding 0 and the use of first class travel. Commercial carrier tickets should be
provided to you. Tickets must be for coach or economy class only as first class travel is
prohibited. If you travel by privately-owned conveyance, reimbursement will be at the
appropriate mileage rate for the time travel is to be performed per mile, plus the cost of
necessary parking fees, bridge, ferry and highway tolls. Total reimbursement will be limited to
the cost of travel by the usual mode of common carrier, including per diem. In the event that
your travel is canceled or altered, all unused tickets for transportation must be returned to the
appropriate travel office along with your travel orders and your completed travel voucher. All
such tickets are the property of the U.S. Government and are not to be used for any travel that
is not authorized.
SUBMISSION OF TRAVEL CLAIM. You must file your travel claim within 3 working days
upon completion of your travel. A preaddressed envelope and travel voucher should be
included with your orders.