Enclosure (1) to COMDTINST 12570.3D
Program Manager Concurrence. Obtain the review and concurrence of the program
manager. In the absence of this review, ITO's will be forwarded to the program manager
when received in Headquarters.
Traveler's Information. This ensures that all travelers are aware of the applicable travel
regulations and prohibitions (e.g., the prohibition of cash purchases for common carrier
services exceeding 0, prohibition on use of first class travel).
PREPARATION OF INVITATIONAL TRAVEL ORDERS.
Use of CG Form 4251. CG Form 4251, "Military Temporary Additional Duty (TAD) or
Civilian Temporary Duty (TD) Request and Travel Order" may be used. These orders
shall have the requesting command's address and phone number in the remarks section of
Letter Orders. Letter orders may be prepared by personnel requesting invitational travel
orders. Letter orders must contain complete and accurate data on all appropriate travel
entitlements. Attached is a sample "letter order" which may be modified as appropriate.
Letter orders shall have the requesting command's address and phone number at the
top of the letter.
Wording to Include in Orders (CG Form 4251 and Letter Orders). Travel orders shall:
(1) Cite specific dates and point(s) (city and state) of departure, temporary duty site, and
return location. The departure and return points are usually the traveler's home but
may be another point, i.e., a temporary duty site.
(2) Contain a detailed statement of the work to be performed and its benefit for the
Government. This would include the wording: "... in connection with official
business of the United States Coast Guard .... ", but not limited to that, i.e., the
statement should explain the nature of the "official business;'
(3) Contain the statement "Commercial carrier tickets have been/will be provided to you.
(Tickets must be for coach or economy class only. First class travel is prohibited.) If
you travel by privately-owned conveyance, reimbursement will be at (insert
appropriate mileage for the time travel is to be performed) per mile, plus the cost of
necessary parking fees, bridge, ferry and highway tolls. Total reimbursement will be
limited to the cost of travel by the usual mode of common carrier, including per diem.
In the event that your travel is canceled or altered, all unused tickets for transportation
must be returned to the appropriate travel office along with your original travel orders
and your completed travel voucher. All such tickets are the property of the U.S.
Government and are not to be used for any travel that is not authorized."