Enclosure (1) to COMDTINST 12570.3D
GUIDELINES ON PREPARATION OF
INVITATIONAL TRAVEL ORDERS
Mode of Transportation. All costs are limited to the cost of coach travel on commercial
transportation. Therefore, the mode of transportation should be evaluated carefully. Travel
arrangements should be made through the command's local Travel Management Center (TMC)
with tickets either forwarded to the traveler's home or office, or arrangements made with the
airline for pick up upon airport departure. Itineraries and travel expenses should be as cost-
efficient as possible.
Lodging and Incidental Expenses. ITO's are subject to the same limitations on reimbursement
as regular civilian employee travel orders (e.g., prohibition on use of travel agents, cash
purchases for common carrier services exceeding 0, use of Government lodging rates).
Therefore, it is best that all lodging be arranged for the traveler.
Note: Ombudsman incidental expense reimbursement is explained in COMDTINST
1750.4B, Ombudsman-Command Family Representative.
Local Travel. The use of a rental car, if necessary and authorized, shall be indicated in the
ITO's. One rental car should serve a group of travelers. Reservations should be made through
the command's local TMC.
Travel Order Number and Fund Citation. The travel order number and fund citation for each
set of ITO's must be assigned from the unit's account.
Letter of Justification. The travel requesting official shall provide written justification for
endorsement by the travel approving official. This justification must clearly detail the need for
ITO's, the work to be performed, and the benefit to the Coast Guard.
Copy of ITO for Finance Center. A copy of approved ITO's shall be sent to the Finance Center
(Attention: OGQ) at the time the travel order is issued in order to track outstanding travel
advances or claims.
Coordination. The Travel Requesting Official assures accuracy of all requests and certifies
Interest of Government. The travel is in the interest of the Government and the
justification is endorsed.