ENCLOSURE (3) COMDTINST 7300.8
the Finance Center along with instructions as to how reimbursements are to be applied.
6.
FINANCE CENTER.
a.
Certifies in the billing to FEMA that: 1) the reimbursement request is in the correct
accounting format; and 2) on the last bill for a particular MA, explicitly mark, "Final
Billing". Ensures certifications made by the ATU are included in the billing to FEMA.
b.
Coordinates with Commandant (G-CFM) to resolve billing or reimbursement
discrepancies between units or with FEMA.
c.
Coordinates billing processes and requirements for CG RETCOs with the assigned
RETREPs. Establish and maintains reimbursable point account data for RETCO/
RETREP.
d.
Reimbursement requests must be received by FEMA within 90 days of completion of the
MA, termination of operations, or when funding limitations are reached and not increased
by the Federal Coordinating Officer. Request for extension may be obtained from the
FEMA Mission Coordinator.
e.
Reimbursement requests for ,000 or less shall be submitted quarterly. Requests for
amounts greater than ,000 may be submitted at any time.
f.
Reimbursements from FEMA via other Emergency Support Functions (ESF):
(1)
Primary agencies of other ESFs may request reimbursements directly from FEMA
for the total COSTS associated with a MA carried out under that particular ESF.
(2)
In some instances the lead ESF may collect cost data directly from the Coast Guard
and submit the necessary billing documentation to FEMA directly. The FINCEN
shall provide this information to the ESF vice FEMA. When the reimbursed funds
are received, the agency notifies the Coast Guard to bill them for their share of the
mission.
(3)
In other instances, the Coast Guard may bill FEMA directly for its share of the MA.
(4)
In general, supporting units should submit reimbursement requests via the chain of
command to the FINCEN.
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