ENCLOSURE (3) COMDTINST 7300.8
a receiving report attached showing receipt by the lessor. If not returned to the
vendor, there will be a reduction in the amount reimbursed, which will be
accounted for upon receipt of a signed receiving report from the vendor.
Agency Provided Services: Identify the service provided and cost.
Other costs which are considered eligible or otherwise agreed to by FEMA or
the Federal Coordinating Officer.
Receipts for non-expendable materials, equipment and/or supplies turned over
to a FEMA Project Administrator.
Forward consolidated requests for reimbursement to Commandant (G-CFM-2) not later
than 30 days after the end of every month (interim request) and not later than 45 days after
closeout of operations or when funds limitations are reached and not increased (final
request). The MA provides necessary information on funding limitations and closeout.
Ensure reimbursement requests are separated by MA and indicate the accounts (e.g. unit,
fuel, etc.) to be credited. Certify that expenditures claimed have been reviewed and
arerelevant to the mission assigned; and that costs are reasonable and supported by records
maintained by the Coast Guard.
MLCs/districts will report for units for which they are the ATU even if these units were
assigned operationally to another Area/district during a particular disaster response.
Obtain additional resources as appropriate to assist ATU including field units in meeting
reimbursement documentation requirements. Costs of these additional resources are
reimbursable by FEMA if they are directly related to the disaster/crisis relief efforts.
Review requests for reimbursements submitted by the ATU's.
Determine how reimbursements are to be applied. Forward consolidated requests for