Encl. (1) to COMDTINST 7220.39
d.
Members entitled to monthly ACIP or HDIP. Commands assigned
Coast Guard flight surgeon billets are responsible for
certifying the flight time accrued by the assigned flight
surgeons on a monthly basis. Coast Guard flight surgeons are
responsible for maintaining a personal log of individual flight
time, completing the USPHS monthly flight time certificate
(form PHS-2814, included as enclosure (9)), obtaining
certification of the flight time from the appropriate unit
official, and forwarding the certified PHS-2814 to the
appropriate USPHS pay office. Commands assigned Coast Guard
members under flight orders are responsible for tracking the
eligibility for monthly ACIP or HDIP of those Coast Guard members
and promptly notifying PERSRU's when to start and stop HDIP or
monthly ACIP for all such members. These commands are also
responsible for promptly informing these Coast Guard members
of the following:
(1)
Changes in their flying status.
(2)
For officers entitled to monthly ACIP, changes in their
aviation service or designation. For members entitled to
HDIP, changes in their crew member/noncrewmember status.
(3)
The effective date and termination date of their flight
orders.
(4)
(5)
When they have entered a "grace" period, including the
number of hours required to successfully complete the
"grace" period without a loss of HDIP or monthly ACIP.
(6)
When they have entered a "free" period, including when
their "free" period of HDIP or monthly ACIP expires.
(7)
When they fail to earn HDIP or monthly ACIP for any period
under flight orders and, for members other than Coast Guard
aviators and Coast Guard flight surgeons, the effect of
this failure or future failure to earn HDIP will have on
the member's flight orders.
(8)
Advance notice 120 days before termination date of crew
member flight orders in accordance with paragraph
5.b.(2)(a) above. See enclosure (2) for examples of
the above notifications.
12.
Audits of unit HDIP and monthly ACIP records. Commands assigned
members under flight orders are responsible for auditing the
unit's HDIP and monthly ACIP records. These audits shall be
performed quarterly by a unit Aviation Incentive Pay Audit Team
consisting of at least two members in pay grade E-7 or above.
The unit's Aviation Incentive Pay Administrator may not be assigned
as a member of the unit's Aviation Incentive Pay Audit Team.
The command will designate the members of the Aviation Incentive
Pay Audit Team in writing. The Aviation Incentive Pay Audit Team
will conduct the audit as described in enclosure (2) and will
submit a report of its findings to the unit commanding officer.
Unit Aviation Incentive Pay Audit Team audit reports will be
maintained
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