COMDTINST 5512.2
will, however, certify to Commandant (CG-86) the number of credentials issued to persons in
a protected status.
c. Control: Whenever a new Credential is issued, an old, unserviceable or lost one is replaced, or
any change in physical possession of the credential occurs, a written receipt system will be used
by the Credential Custodian to maintain accountability and transfer responsibility for custody.
d. Transmission: Apart from direct personal transfer, Credentials may be forwarded using approved
government courier services that permit electronic tracking or registered U.S. Mail.
e. Inventory: Upon change of Program Element Manager or Credentials Custodian, a 100%
inventory of all credentials assigned to that program element will be conducted. Such
inventories will also be conducted annually. Reports of annual inventories will be made to
Commandant (CG-86) no later than the fifth working day of the fiscal year. Additional
inventories may also be required when requested by the DHS Office of the Inspector General
(IG), as part of the IG Internal Controls or Audit Program.
f. Audit: Commandant (CG-86) will fulfill its program management oversight responsibilities by
conducting annual audits of each credential program element. Audits will be short notice. An
outline of the scope of these audits is contained in Enclosure (2). A sample checklist for the
annual audit is contained in Enclosure (3). In accordance with auditing best practices, the
Commandant (CG-86) auditor(s) will examine compliance with the provisions of this instruction,
overall accountability, and internal controls.
18. REQUEST TO ESTABLISH A NEW CREDENTIAL PROGRAM.
a. Justification: Requests for new Credential Programs will be made in writing to Commandant
(CG-86). Program Managers who have identified a requirement for a new Credential must
substantiate the need for that Credential based on operational effectiveness criteria. Justification
will also include reference to the statute, executive order, presidential, DHS Management
Directive, USCG Instruction, or other legal basis cited as authority to perform the duties
specified in the proposed credential.
b. Request: The request will include a graphic representation of the proposed credential (to include
associated badge or a statement that no badge will accompany the document) as well as a
detailed description of the implementing procedures that the program manager will use to ensure
the integrity of the system.
c. Legal Review: Program Managers will also obtain a legal review from The Judge Advocate
General of the Coast Guard (CG-094) to ensure legal sufficiency of the authority that will be the
focus of the Credential. Credentials are representational in nature and must be substantiated by
underlying law.
d. Approval Process: Requests for new Credentials with accompanying justification will be
forwarded to Commandant (CG-86) for coordination staffing. Commandant (CG-86) will review
the request package for completeness and facilitate executive level review via the Intelligence,
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