COMMANDANT 5370.1A
(a)
Review the incident information that is available when the meeting is held
and develop response options and strategies to prevent further violence.
Examine all available resources and procedures to determine the most
appropriate for dealing with the identified incident;
(b)
Provide the EAP contract clinician and CGIS where appropriate with
available information so he or she can conduct a threat assessment. The
CGIS investigates criminal offenses, not routine personnel matters. CGIS
involvement is appropriate where the violence or threats involved use or
threatened use of weapons, explosives, or reflected other criminal
involvement;
(c)
Make recommendations to the command/supervisors and place the
appropriate existing resources and procedures at his/her immediate
disposal. Included, at the very minimum, are security measures, personnel
actions, initiation of administrative or criminal investigation, and EAP
counseling;
(d)
Consist of the following mandatory members: convening authority or
deputy, Legal representative, Chaplains, Human Resources, Security,
CGIS, the EAPC, and the EAP Clinician. Additional members may be
added as necessary. Membership that is not available at one location may
be provided from higher command echelons. Where applicable, the
command must fulfill statutory obligations to notify labor organizations.
The first and second level supervisors of the employees involved in the
incident shall attend the meeting to present facts, but will not be considered
members of the CIT;
(e)
Use telephone conferencing when necessary to gain input from resources
not available locally. Each District's Work-Life EAPC, if and when
requested, coordinates the location of the CIT, arranges telephone
conferencing if necessary and notifies members; and
(f)
Treat all information discussed as being protected by the Privacy Act.
Appropriate procedures for handling medical information or criminal
investigative reports must be observed. The attorney-member's discussions
and advice, and the report of the meeting are to be handled as legally
privileged information not subject to release unless cleared through
counsel. As a result, telephone conferencing will not be accomplished via
cellular telephones or insecure radio devices.
9.
RESPONSIBILITIES.
a.
Commandant (G-WKW-2), Employee Assistance Program Manager, shall:
(1)
Promulgate policy and guidance regarding Workplace Violence;
(2)
Conduct regular Quality Assurance Reviews of the EAPC's to ensure
compliance with this Instruction and that the CIT is conducted without regard to
race, religion, age or gender and provide a written report to the commanding
officer responsible for the job performance of the EAPC;
(3)
Establish and promulgate training requirements for ISC's to ensure training of
Coast Guard personnel on Workplace Violence and the process of the CIT;
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