Encl. (5) to COMDTINST 4610.6
(b) When property is shipped in reparable (F) condition, a reparable value statement
is required, citing the actual preshipment value.
(c) For prepaid free on board (FOB) origin shipments, a copy of the contractor's paid
invoice is required. Procurement should instruct the finance officer to pay for all
freight tendered to the carrier at origin. Then, if there is an in-transit loss, a TDR
should be initiated and forwarded to the OFA for claim action against the carrier.
(4) Copy of a document showing the consignee's supply records have been researched for
confirmation of whether or not the property checking short has been received. If
ultimate consignee is overseas, they should be contacted for confirmation of whether
or not shipment has been received and a copy of such reply should be included in the
TDR package.
(5) A copy of the debit document showing how many items were received on a partial
delivery (for example, one box of two received).
(6) A copy of the shipper's reply to the TDR (Request for Information) confirming
whether or not shipment was shipped as billed and condition of property when
tendered to the carrier.
(7) Copy of tally-out and tally-in records for truckload shipment when carrier is
determined responsible for the shortage.
(8) Copy of tally-out, tally-in, or truck loading/unloading manifest for any shipment
considered to be shipper load and count and/or consignee unload.
(9) For concealed loss or clear delivery receipt, signed affidavit(s) by person(s) who first
discovered the loss, showing time, place, circumstances of delivery, and explanation
as to why shortage was not noted at time of delivery.
(10) For United Parcel Service (UPS) shipments, a copy of the UPS pickup record and the
UPS tracer and loss and damage investigation (LDI).
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