Encl. (5) to COMDTINST 4610.6
DOCUMENTATION REQUIREMENTS
1.
General. Detailed information on the proper way to complete the TDR is contained in
COMDTINST M4610.5, enclosures (16) and (17). The Coast Guard's objective is prompt and
equitable settlement of transportation claims. It is imperative the TDR be a comprehensive
report of transportation-type discrepancies in shipments of government property and supported
by documents sufficient to establish carrier responsibility. The TO/TM must use logic and
sound judgment in determining documents required to support the TDR, since the TO/TM is
the OFA's primary source of information. The TO/TM must document each TDR, based on its
own merits, keeping in mind the OFA requires competent factual information and documented
evidence to determine liability, establish the measure of loss or damage, and file an equitable
claim against the carrier.
2.
Documentation.
a.
Shortages. The TDR package should include the following documents, as applicable:
(1) Copy of the government or commercial B/L. For commercial air shipments, a copy of
both the front and back of the air bill is required.
(2) Copy of consignee's copy of the carrier's delivery receipt with discrepancy noted and
signed by the carrier's driver and consignee.
(3) Copy of shipping document completed to show national stock number (NSN),
quantity shipped, material condition, unit cost, and noun or nomenclature as shown by
the Federal Supply Catalog. This shipping document may be a DD Form 1348-1, DD
Form 250, DD Form 1149, or DD Form 1155.