COMDTINST 4610.6
d.
Investigation of Discrepancies. The primary purpose of discrepancy investigation is to
determine responsibility for loss or damage and establish the full actual loss to the
government. The TO/TM conducts an impartial investigation free of predetermined
opinions as to responsibility for loss or damage. The investigation must establish such
factors as proximate cause of damage, measure of loss or damage, market value (or
Federal Supply Catalog or DLA Consolidated Management Data List value), pre-shipment
reparable value, salvage allowance, depreciation, inspection by the carrier or government,
actual repair cost, and disposition of damaged property.
e.
Evaluating Factual Information and Evidence.
(1) General. The TO/TM bases the determination of responsibility for loss or damage on
sound and conclusive evidence compiled during the investigation and completes block
37 of the TDR to show the determination. The TO/TM enters only factual
information when describing discrepancies and clearly defines the circumstances
surrounding the loss or damage in the remarks section of the TDR. When facts are
established from oral testimony, the person who gave the testimony must be identified
by name and position. Direct statements must be quoted. When needed, the TO/TM
should request assistance from the their legal office in evaluating the evidence to
determine responsibility for loss or damage.
(2) Shipper or Contractor Responsibility. The TO/TM obtains the findings of the contract
administration officer (CAO) as to shipper or contractor liability under the terms of
the contract when warranted by the evidence. When this responsibility is indicated,
these findings are required even if carrier liability is involved. Use the SF 364,
Report of Discrepancy, for reporting, adjusting, and accounting for item discrepancies
in shipments determined to be shipper or contractor responsibility (supply type
discrepancies).
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