COMDTINST 4610.6
5.
POLICY.
a.
The transportation officer (TO) or traffic manager(TM) is charged with the responsibility
for reporting of transportation-type discrepancies. The TO/TM must have some
knowledge of and familiarity with the rules and regulations governing shipments by
commercial carriers. These rules are outlined in enclosure (1). This knowledge will permit
them to make an investigation and place responsibility for loss or damage to the property.
The TO/TM is encouraged to discuss the discrepancy with the carrier's local agent. This
may bring out facts helpful in developing the discrepancy and potential issues may be
documented while evidence is readily available. This may help later to resolve, clarify, or
dispute a carrier inquiry or protest. TO/TMs must not discuss liability of the carrier
during conferences with carrier agents. Discussion of liability with the carrier is reserved
for the Coast Guard OFA (CLAIMS SECTION), which establishes the claim.
b.
The commanding officer at each Coast Guard activity requires all individuals responsible
for property at that activity to know whether property has been lost or damaged. This is
also required by the Coast Guard Property Management Manual, COMDTINST M4500.5.
This includes materials either lost or damaged while in the custody of a commercial
carrier. Internal controls must ensure all unit activities (Supply, Maintenance, etc.) work in
conjunction with the TO/TM to provide valid data to be used in the reporting of
transportation discrepancies. Controls must also ensure that discrepancies are investigated
and reported to the OFA (CLAIMS SECTION) accurately, completely, and timely.
c.
The TO/TM is responsible for reporting discrepancies in shipments received from
commercial carriers; the OFA (CLAIMS SECTION) relies upon the TO/TM to submit the
TDR.
6.
PROCEDURES
a.
Pre-Submission Actions. Before submitting the TDR to the OFA, the TO/TM must
complete four basic actions. They are:
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