COMDTINST 4200.30C
serve as chairman of the CRB. The HCA may appoint the following individuals or their
authorized representatives to serve as CRB members as needed: (1) Commandant (CG-85);
(2) Commandant (G-LPL); (3) Sponsor's representative or Program Manager, if one is
appointed; and (4) Other government employees with technical or contract expertise or
knowledge as necessary in the discretion of the HCA. The CRB Chairman shall establish
procedures for each CRB, which should include establishing thresholds for review of
contract documents or identifying specific types of contract documents the contracting
officer assigned to the acquisition shall be required to submit to the CRB for review.
Documents reviewed by the CRB may include, but are not limited to, modifications, change
orders, progress payments, exercises of options, and final contracting officer decisions on all
disputes. CRB findings shall be categorized as mandatory or advisory. The contracting
officer must address mandatory findings in writing to the CRB within 30 days of receipt of
notice, and shall annotate the contract file as to the disposition of advisory findings. Other
duties of the CRB may include meeting with the contract administration personnel, program
personnel, contractor personnel, and audit personnel, as necessary.
(7) Warrant File Review. The Department of Homeland Security (DHS) Management Directive
(MD) 0740.2, Contracting Officer's Warrant Program, requires that the HCA conduct an
annual audit of records on warrants issued to ensure all warrant holders and acquisition
certified professionals maintain eligibility and meet skills currency requirements. The offices
with HCA delegated authority to issue contracting officer warrants will be subject to annual
review of contracting warrant records by Commandant (CG-85). Offices delegated the
authority to issue warrants (issuing authorities) are identified in Enclosure (2) in Coast Guard
Acquisition Procedures, COMDTINST M4200.19 (series). All issuing authorities are
required to locally maintain documentation and any other pertinent information for each
warrant issued in support of experience and training used to obtain and maintain the
contracting warrant. At a minimum the file shall include the following supporting
documentation: (a) a copy of Contracting Officer Nomination Memorandum (or equivalent);
(b) documentation supporting contracting experience qualification; (c) a copy of a waiver for
experience (if applicable, not to exceed ,000 authority); (d) copies of training certificates
in support of warrant authority and commodities authorized (i.e., specialty training); (e) a
copy of the DHS Acquisition Certificate (GS-1102s only); (f) a current copy of the
Contracting Officer Certificate of Appointment and verification that it has been scanned into
Workflow Imaging Network System (WINS); (g) documentation in support of Annual Skills
Currency Training; and (h) a copy of a termination of warrant authority for any reason, if
applicable (e.g., based on cause, mission changes, employee reassignment or departure,
unsatisfactory performance or violation of ethics/standards of conduct) and verification that it
has been scanned into WINS. Results from the review shall be analyzed and reported to the
HCA and to each issuing authority.
6. MAJOR CHANGES. Major changes to this Instruction include: change title of Instruction to
Procurement Management Internal Control Program from Procurement Management Review
Program to reflect changes to contract review process; replace Program Management Reviews
(PMR) with the Internal Control Plan program; delete the Resident Inspection Office (RIO)/Project
Representative Office (PRO) definition; add electronic assessments, surveys, responsive assessments
and warrant file reviews to the list of internal control programs; replace Procurement Management
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