COMDTINST 4200.30C
5. PROCEDURES. Procurement Management internal control consists of the following analysis and
evaluation programs and procedures:
a. Definitions of terms and programs.
(1) Chief of the Contracting Office (COCO). The individual who has been formally assigned the
responsibility for day-to-day management and control of a procurement unit. This individual
also has management and control responsibility for subunits within its area of responsibility.
The list of all designated COCOs and the procurement unit to which each is assigned is
posted on the Coast Guard portal, CG Central, under the Office of Procurement Management
(CG-85) information. All COCOs must be appointed in writing by the Head of the
Contracting Activity (HCA) Commandant (CG-8d). The HCA's written designation to each
COCO identifies the procurement unit the COCO is responsible for managing and will
identify any subunits that fall within the COCO's area of responsibility.
(2) Procurement unit. A contracting office managed by a formally designated COCO.
Procurement units may have formal contracting authority, simplified acquisition authority, or
both. Procurement units and the COCOs assigned to them are listed on the Coast Guard
portal, CG Central, under the Office of Procurement Management (CG-85) information.
(3) Subunit. A contracting office that is within a COCO's area of responsibility, but may not be
managed on a day-to-day basis by the COCO and/or may be physically detached from the
COCO's primary procurement unit. For internal control purposes, subunits come within the
area of responsibility of a COCO at a procurement unit.
(4) Area of Responsibility. The procurement unit and subunits over which the COCO has
contracting authority and responsibility for procurement oversight and implementing internal
controls.
(5) Internal Control Plan (ICP). A mandatory internal control process by which the COCO
implements and the HCA monitors and reviews, a plan for review and assessment of the
entire acquisition cycle to ensure the procurement unit's conformity with Federal statutes,
regulations and good business practices. Internal control plans must be drafted at each
procurement unit and signed by the COCO. Subunits are not required to draft their own
internal control plans, but will instead be included in the internal control plan at the
procurement unit to which they are assigned.
(6) Electronic assessment. A process whereby Commandant (CG-851) conducts random reviews
of synopsis and solicitation information and other electronically available contract action
information.
(7) Surveys. The application of subjective measurements, such as employee and customer
surveys, that are used to collect information from employees and customers of procurement
units to help assess the condition of the procurement function.
(8) Responsive Assessment. In-depth investigations of specific contract(s) conducted by
Commandant (CG-851) in response to certain outside actions including, but not limited to,
protests, congressional inquiries and ombudsman requests.
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