Enclosure (4) to COMDTINST 1754.12
Sample letter advising member of alleged abuse and Family Advocacy procedures and purpose
(ISC LETTERHEAD)
Office Symbol
From: Commanding Officer, Integrated Support Command
To:
MBR, SSN, USCG, UNIT
Via
MBR'S Command
Subj: Family Advocacy Program
Ref:
(a) Family Advocacy Program, COMDTINST 1750.7B
1.
In reference to our <telephone> <in person> conversation on <date>, this is to confirm
allegations of <type of abuse/neglect> have been made regarding <name> <relationship to
member>. The Family Program Administrator (FPA) will review and evaluate the facts and
dynamics of the situation, with the input of the Family Advocacy Case Review Committee, and
make a commendation of "unsubstantiated" or "substantiated" to your command by <date-12
weeks from date of incident>. In accordance with reference (a), a final administrative case
status determination of "unsubstantiated" or "substantiated" will be made by your command
based on the recommendation of the FPA.
2.
The finding made under the Family Advocacy Program is an administrative finding in order to
ensure and provide required and necessary services to the active duty Coast Guard member and
family. This is not a criminal determination and is separate and apart from a law enforcement
determination. However, the Family Advocacy Program does use the facts obtained by
investigations as part of the information reviewed in order to make an administrative finding.
3.
If the finding is "unsubstantiated", all notes and documents pertaining to the allegations and
held by the FPA will be destroyed. If the case is "substantiated", it will be managed by the
FPA and closed following successful resolution of the case. The case record will be sent to G-
WPW-2 Central Registry where it will be retained for five years. If there are no further
incidents of abuse, the record will be destroyed after five years, except for child abuse/neglect
cases. Records concerning minor Coast Guard dependents who were victims of child abuse
and/or neglect will be retained until the dependent(s) attain(s) majority.
4.
In accordance with reference (a), you can submit a written rebuttal to your commanding officer
within 15 working days of the completion of the investigation regarding the allegations. IL
after considering your rebuttal, your commanding officer determines the allegations are
"substantiated", you may appeal the determination to Commandant (G-WPW) by submitting a
letter through your chain of command within 15 working days after the command's
determination. Entry into the Central Registry will not be delayed pending the appeal. If the
appeal determines the case to be "unsubstantiated", the Central Registry entry will be deleted.
5.
Please feel free to contact me at any time with your questions, concerns, or additional
information, at (XXX) XXX-XXXX.
ISC Commanding Officer
or
FPA if given By direction
Copy: Family Advocacy Case Record
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