6.g
All moneys spent during year for telephone, heat, light, power and
other utilities incurred by the unit.
6.h
All moneys spent during year for trophies, awards and other items of
recognition;
6.i
Other general disbursements. Specify items and total amount expended
during year.
7.
Total of 6a thru 6i.
8.
Insert year-end date.
8.a
Total remaining at year-end in all checking accounts;
8.b
Total money at year-end in all savings, money markets, certificates
of deposit and other similar accounts;
8.c
Total moneys at year-end in Trust Funds;
8.d
Total of all other cash items at year-end, i.e. petty cash, cash
on hand, un-deposited checks and similar items;
9.
Total of 8a thru 8d. This should equal item 5 less item 7.
SIGNATURE LINES. The financial report is to be signed by the
preparer, who is normally the Unit Finance Officer, and by the
Unit Leader as the approving authority. In the event that either
the Finance Officer and/or Unit Leader is being relieved, the
report is also to be signed by the appropriate relieving officers.
If approved, it is to be signed by the Director and if required
by unit or District policy, the report is also to be signed by the
Audit Committee.
UNIT INVENTORY RECORD
C.
PURPOSE. The purpose of the Unit Inventory records to provide
an annual accounting of all property and equipment that is
owned by or in the custody of each unit and should be
completed in conjunction with an annual physical inventory.
The record is also used to transfer responsibility and
accountability of the unit's property upon change of Material
Officer and/or Unit Leader.
D.
INSTRUCTIONS.
A.1 thru A.10 list a description of all real estate,
equipment, inventory, stocks and bonds and other property
purchased by the unit with the date of purchase. (Attach
additional sheets if necessary).
B.1 thru B.10 list a description of all real estate,
equipment, inventory, stock and bonds and other property
donated or contributed to the unit and the date of
donation or contribution. (Attach additional sheets if
necessary).
C.1 thru C.10 list a description of all equipment and other
property loaned to the unit by the Coast Guard or any
other government entities, together with the name of the
lender. (Attach additional sheets if necessary).
SIGNATURE LINES. The unit inventory record is to be signed by
the officer responsible for maintaining the inventory of unit
property, normally the Materials Officer and it is also to be
signed by the Unit leader as the approving authority. The unit
inventory record also is to be signed by the appropriate
relieving Officer, if applicable. The report is to be signed by
the Director upon satisfactory review of the form and Audit or
Inventory Committee, if one is required by local policy.
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