COMDTINST 16451.1
Assistance (RFA) Form or Interagency Agreement (IAG) from FEMA or the ESF primary
agency within five business days. Units shall obtain all information normally contained in
the written Request for Federal Assistance Form when the verbal request is made. If an
MA is changed, the amendments must be documented as this is necessary for successful
cost reimbursement.
e.
Appropriate documentation must be maintained for six years to support requests for cost
reimbursement. Special care must be taken throughout the emergency response period to
maintain logs, formal records, and file copies of expenditures.
6.
RESPONSIBILITIES.
a.
All Units Responding to FEMA or ESF primary agency tasking:
(1) Since reimbursement will not be sought for oil spills, contact the District for a FPN
number. For a CERCLA response, notify the NPFC as soon as practicable that you
are responding to FEMA/ESF MA tasking. Provide the NPFC with the FEMA
Mission Number and estimated cost.
(2) Follow the usual procedures to obtain funding for oil spill/hazardous material
response as outlined in reference (c).
(3) Monitor use of Coast Guard resources in support of MA tasking to ensure funding
limitations are not exceeded.
(4) When costs are approaching the assigned NPFC case ceiling, request additional funds.
(5) Consolidate all cost reimbursement requests, from their respective units, in cases
where multiple units are assigned to one OSC. However, cost reimbursement requests
from different MAs must be tracked separately.
(6) Develop cost reimbursement packages and forward them as outlined in enclosure (3).
(7) Submit cost reimbursement requests as outlined in reference (c).
b.
National Pollution Funds Center:
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