COMDTINST 1410.2
b.
Section 258, reference (b), with respect to officers on the ADPL, and sections 729 and 730,
reference (b), with respect to officers on the IDPL, provide for the furnishing of the names and
records of officers eligible for promotion to the selection board. Section 576 of reference (c)
similarly provides that the records and names of warrant officers on the ADPL who are eligible
for promotion be furnished to the selection (promotion) board. The procedures for the
promotion of members of the permanent commission teaching staff (PCTS), ensigns on the
ADPL, Reserve Program Administrators (RPA), recalled retired regular officers and band
director are promulgated under sections 189, 271, 276, 276 and 336 respectively, of reference
(b). The procedures for the promotion of Reserve warrant officers on the IDPL are
promulgated under section 12242, reference (c).
5.
DISCUSSION.
a.
The purpose of a special board governs the scope of information to be provided to the board.
The board is provided records relevant to the intended purpose of the board. The opinions of
criminal investigators are not usually provided to a special board, but the statement of
witnesses upon which those opinions are based should be provided to the board if relevant to
the purpose for which the board is convened. This ensures equity throughout the process
depending on the goals of the board. Promotion boards tend to be limited to a narrow focus on
performance of duties as a commissioned officer. Special boards are far broader, giving the
board sufficient information to evaluate the entire officer's career in relation to the decision to
be made.
b.
Reference (d) outlines the PDR system which consists of a series of paper documents
categorized by type. Additionally, much of this data is being captured within Human
Resourses (HR) management databases such as Direct Access, with the ultimate end state being
that these databases replace the paper forms. Consequently, data displayed within Direct
Access and other systems may gather disparate fields of information and display them together.
Some of these fields may be permitted for viewing and others may not. This Instruction
provides the framework for identifying types of permitted fields and those fields not permitted.
These data fields may then be assembled into various formats for presentation before a board to
assist in the effectiveness and efficiency of the board's process.
c.
An officer's record consists of documents and data pertaining to all periods of Coast Guard and
Coast Guard Reserve service, regardless of breaks in such service.
DEFINITIONS.
6.
a.
Identification Data General: This includes the officer's full name, current rank, current grade,
date of current rank, commissioning date, employee identification number, the current unit and
current position at that unit. The Social Security Number may only be displayed if it is
essential or required to confirm a particular document is associated with the individual.
b.
Paygrade History Data: This includes the paygrade history of an individual to include their
rank/grade and the date they were advanced in grade.
c.
Family Data: This includes the dependency status of any officer, elections made for
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