Enclosure (1) to COMDTINST 12713.1
request for medical documentation, or the FPWDPM is evaluating medical
documentation that has been provided; (b) The purchase of equipment
may take longer than 15 business days because of requirements under the
Federal Acquisition Regulation and DHS acquisition policies and
procedures; (c) Equipment must be back-ordered, the vendor typically
used by the Coast Guard for goods or services has unexpectedly gone out
of business, or the vendor cannot promptly supply the needed goods or
services and another vendor is not immediately available; (d) The
employee with a disability needs to try working with the equipment on a
trial basis to ensure that is effective before the Coast Guard purchases it:
(e) New staff needs to be hired or contracted for, or an accommodation
involves the removal of architectural barriers; and (f) If there is a delay in
providing an accommodation that has been approved, the decision-maker
must investigate whether temporary measures can be taken to assist the
employee.
(4) Accommodation on a Temporary basis. The employee is clearly informed
that they are being provided accommodation only on a temporary, interim
basis. For example, there may be a delay in receiving adaptive equipment
for an employee with a vision disability. During the delay, the decision-
maker might arrange for other employees to act as readers. This temporary
measure may not be as effective as the adaptive equipment, but it will
allow the employee to perform as much of the job as possible until the
equipment arrives. If a delay is attributable to the need to obtain or
evaluate medical documentation and a determination has not been made
that the individual is entitled to an accommodation, the Coast Guard may
provide an accommodation on a temporary basis. In such a case, the
decision-maker will notify the individual in writing that the
accommodation is being provided on a temporary basis pending a decision
on the accommodation request. Decision-makers must ensure that such
temporary measures do not take the place of a permanent accommodation
and that all necessary steps to secure the permanent accommodation are
being taken.
8. GRANTING A REASONABLE ACCOMMODATION REQUEST: As soon as the
decision-maker determines that a reasonable accommodation will be provided, that
decision should be communicated to the individual and the FPWDPM, absent
extenuating circumstances, within 15 business days of the request. If the accommodation
cannot be provided within that time frame, the decision-maker must inform the individual
and the FPWDPM of the projected time frame for providing the accommodation. This
notice must be in writing. The response form can be found in attachment (2).
9. DENIAL OF REASONABLE ACCOMMODATION REQUESTS: As soon as the
decision-maker determines that a request for a reasonable accommodation will be denied,
s/he must fill out the "denial of request" form, as provided in attachment (3) and give it to
the individual who requested the accommodation, with a copy to the FPWDPM, absent
extenuating circumstances, within 15 business days of the request. The explanation for
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